AARC Committees and Descriptions
To participate on any of these committees, send a message
indicating your interest to volunteer@aarclub.com

• Sponsorship

• Publicity

• Contributions Beneficiaries and Scholarships

• Membership

• Social

• Running and Racing

• Web site and Communications

• Frostbite and Phils Race Committees

• External Race Support
  
  

SPONSORSHIP:   (Chair, Dave Lorenzi)

• Recommend and/or sign up race sponsors from local business community, foster and maintain relationship with them.
• Maintain sponsor database.
• Help plan sponsor fees, promotional materials, and communications

• Ensure sponsor benefits are provided with respect to races (shirts, website, race packets).
• Ensure sponsor recognition/thank you notices are sent out in a timely manner.
• Plan, prepare, and promote the annual Wine & Cheese Thank You (Nov. 11 this year)

PUBLICITY:   (Chair, Alan Gross)

• Promote AARC activities, races, meetings, and events in various media outlets, including online.
• Arrange for photos of presentations and special events, and send with article to local press.
• Post race information to online calendars, web sites, running clubs, etc.
• Design, order, help distribute lawn signs for races

CONTRIBUTIONS, BENEFICIARIES, AND SCHOLARSHIPS:  (Races:  Board,  Scholarships:  Dick Abell)

• Research and guide in the selection process of race beneficiaries.
• Help set policy with respect to donations and promotions.
• Initiate communication with school districts, liaison with treasurer, provide updates to committee and board, coordinate photo opportunities and recipient information with Publicity Committee.
• Attend photo opportunities and award ceremonies as needed.

MEMBERSHIP:   (Chair, Bonnie Baker)

• Keep membership database current, send welcome message to new members, follow up with lapsed members, send pre-renewal reminders.
• Provide membership list to Board as requested.
• Assist in recruitment and maintenance of club members.
• Ensure that web information and applications are up to date and accurate.
• Distribute membership applications
• Promote AARC membership

• Provide quarterly column for newsletter.?  Maybe provide information for web site that attracts members?  Write membership-related articles for the web site?

SOCIAL:   (Chair needed)

• Plan and help promote events such as the holiday party, picnic, Thursty Thursday events, and other special events and runs.
• Work with club team captains to arrange for carpooling, post-race gatherings for local events attended by membership (including, but not limited to BSR and PDR).
• Provide refreshments at General Meetings.

RUNNING AND RACING COMMITTEE:   (Chair, Tom Jennings)

• Development and coordinate running programs to meet members needs, including ongoing fun runs, track workouts and special running/racing events
• Organize teams for Broad Street Run, PDR and other races involving AARC members/teams; assist with members needs (transportation, post-race activities, etc.).
• Coordinate training programs using Fun Runs and Track Workouts.
• FUN RUN MANAGERS:
  • Greet new runners, ensure any new runners have signed liability waiver. 
  • Provide instructions/directions and a runner-guide for new runners.
  • Work with membership/social committee/board on developing new fun run locations and events.
  • Schedule and Announce Fun Run locations and times.
  • Take pictures at Fun Runs, get them posted on web site

WEB SITE and COMMUNICATIONS:  (Chair, Nathan Relles)

• Write and send announcements to board and membership as directed.
• Assist with AARC website upgrades and maintenance.
• On a minimum of an annual basis, make digital back-ups of all vital AARC paperwork (Articles of Incorporation, Bylaws, Membership List, Meeting Minutes, financial/tax documents).
• Develop and maintain an online forum for membership use.
• Maintain database/list online for AARC members to submit races they will run and to find run partners for training or races.
• NEWSLETTER   (Editor needed)
  • Solicit articles and photos, arrange content, proofread, edit and publish newsletter on a quarterly basis; follow up on production to ensure quarterly deadlines are met.
  • Report on club news, special events, Board decisions, etc.
  • Publish race results of members, and human interest articles

• Distribute to AARC membership.

FROSTBITE AND PHILS RACE COMMITTEES (2 Committees): (Frostbite Race Director: Ira Meyers, Phils Race Director: Chris Plominski)

• With the Race Directors, organize, promote and produce the Frostbite 5 Miler and Phils 5K races
• Develop budget for Board approval
• Handle logistical details, including town permits, facilities, course, registration, signs, publicity, bibs, shirts, volunteers, refreshments, finish line, finances, race bags 
• Coordinate with Sponsorship, Publicity, Contributions, Beneficiaries & Scholarships committees

EXTERNAL RACE SUPPORT:  (Chair, Nathan Relles)

• Communicate with other race directors, direct inquiries for assistance to Race Liaison, Race Series Coordinators.
• Support race series coordinators (both inside and outside of AARC), be aware of upcoming races, ensure AARC presence at the races (including runners in AARC shirts, membership recruiter, table display).
• Provide AARC supportive materials and logistical support (cones, mile markers, Marshal vests, race day registration, etc.) to AARC-sponsored races